REGULAR MEETING                                                                           April 26, 2007

 

Call to Order – Meeting called to order at 5:05 PM.

 

Quorum – Board members present:  Bob Clonch, Ron Justice, Edward Cordwell, Greg Good, Frank Scafella.  Board members not present:  Donna Sanders, Fran Toro.  Staff members present:  Mark Wise, Ralph LaRue, Melissa Burch, Marissa Travinski, Gordon Shilling, Joe Kaehler, Barbara Ferrell.

 

Minutes – Minutes of the March 22, 2007 were approved as printed.

 

Delegations/Guests/Public Comment – No guests or those with public comment present. 

 

Correspondence – Correspondence reviewed. 

 

Financial Report – Financial report with corresponding summary prepared by Denise White was reviewed.  Ed Cordwell motioned and Greg Good seconded to approve the Financial Report.  Motion passed unanimously.

 

Staff Reports – Staff answered questions on their reports as needed, including an update on the Youth Commission’s continuing search for a location for a teen center.  $3,000 was received from CDBG application, which will be used for a study on the fire escape at Wiles Hill.  Discussion was also held on the upcoming community forum on child care, which was scheduled for April 30th.  It was reviewed that our facilities and programs have been filling a portion of a void in this service area of our community due to convenience and structure.  It was also stressed that we are at the maximum we can handle with our facilities and staffing and that we need to keep our mission as municipal parks and recreation intact.   

 

Director’s Report – Director Wise presented his report including master plan interview information, revenue school review and called for a restart of our strategic planning meetings.  The Board and staff set the first meeting for May 21st at 5:00 PM at the Groscup Center.  Director Wise also reviewed examples of additional park signs and the recent meeting with Morgantown Theatre Company.

 

OLD BUSINESS

 

A.  Hotel/Motel 2007/2008 Revisions – Director Wise indicated there may need to be adjustments to this budget due to the recent meeting with MTC and the fact that for that entity to bring its operations under BOPARC would require constraints that MTC felt would make compensating its personnel difficult.  During the discussion of this item, Ron Justice motioned that the matter be tabled until the next meeting in order to give MTC time to meet with the City Manager and Finance Director and discuss a Hotel/Motel allocation.  Ed Cordwell seconded.  Motion passed unanimously and item tabled until May meeting.

 

NEW BUSINESS

 

  1. Master Plan Consultant Recommendations – Director Wise made the recommendation to allow for negotiations with the Floyd Browne Group for a contract to update the BOPARC Master Plan.  Greg Good motioned and Ed Cordwell seconded.  Motion passed unanimously.

 

  1. Shirt Factory Warehouse Roof – Director Wise reviewed the status of the roof on the old shirt factory building in Marilla Park, which is being rented by Habitat for Humanity.  The roof is failing.  The short term solution for the roof would be to put a foam cap on it, which would hold for enough time to get the building paid off, at which time BOPARC could decide whether to demolish.  As it stands at this time, BOPARC cannot demolish the building due to the fact that we do not yet own it.  The expense for the foam cap would run $17,000.  Director Wise indicated BOPARC would use the approximate $6,000 left in the shirt factory capital money for a portion of the repair.  Ron Justice indicated the remainder should be requested from City Council as part of the supplemental list discussed at the last meeting.  No vote required.  Director Wise also informed the Board that the roof job on the Dorsey’s Knob Lodge had required the use of Hotel/Motel funds in the interim due to the time frame of the job.  Reimbursement will be made to Hotel/Motel from the same supplemental list upon City Council approval.

 

Board Comments

 

Ron Justice suggested that the Board look from a policy standpoint at a City of Morgantown usage fee for admissions and services, utilizing a resident discount rather than a non-resident fee.  This could possibly be incorporated into our structure the next time fee adjustments are discussed.

 

Bob Clonch inquired as to the possibility of making packets available to Board members at least a week before the meeting.  The Board currently receives packets the day before, leaving little time to review.  Packets will be to Board members in the future by the Friday prior to the meeting.  Melissa Burch, when reminding staff of the time frame for packet information, will also email Board members to remind them to advise her in the same time frame if they want items included on the agenda.

 

Adjournment – Greg Good motioned for adjournment and the meeting adjourned at 6:30 PM.

 

 

                                                                        Respectfully Submitted,

 

 

                                                                        _____________________________

                                                                        Melissa Burch, Secretary to the Board

 

_______________________________

Frank Scafella, President

 

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