MINUTES REGULAR MEETING                                                             October 25, 2007

Call to Order – Meeting called to order at 5:30PM

Quorum – Board members present:  Donna Sanders, Ed Cordwell, Greg Good, Ron Justice, Bob Clonch, Frank Scafella, Fran Toro.  Staff Present:  Mark Wise, Melissa Burch, Ralph LaRue, Joe Kaehler, Gordon Shilling.

Minutes – Greg Good motioned and Ed Cordwell seconded for approval of the September minutes.  Minutes were approved as written. 

Delegations, Guests, Public Comment – Youth Commission member Angela Wiley and City Council member Don Spencer were present to observe the meeting.

Correspondence – Director Wise reviewed correspondence, which included a thank you from the MRTC for BOPARC’s donation of the Marilla Center for one of their events and a letter from the Historic Landmarks Commission requesting consideration for preservation concerns as the Master Plan update moves forward.

Financial Report – Director Wise distributed the financial report provided by Denise White.  Ed Cordwell motioned and Ron Justice seconded for approval of the report.  Motion passed unanimously.

Staff Reports – Staff answered questions on their reports as needed.

Directors Report – Director Wise presented his report, including updates to the Board on the Potter McCune building and the proposed Teen Center.  Director Wise also mentioned additional possibilities for remaining spaces at that building, including pottery, Positive Spin and a space to be occupied by Jamie Lester.  Director Wise then updated the Board on the Master Plan, including the survey being included on the website and in the Dominion Post.  He also gave the Board  pictures of several projects the crew has been working on and presented a possible funding scenario for ballfield renovations.

OLD BUSINESS

A.  Teen Center – Update already given as part of Director’s report.  No action needed.

NEW BUSINESS

A.  Personnel Policies – Amendment – Director Wise presented an amendment to the BOPARC Personnel Policies in which the automatic 25 cent annual raise for part time staff would be eliminated to accommodate changing minimum wage laws and provide more flexibility to managers of seasonal staff.  Frank Scafella motioned and Ron Justice seconded approval of the amendment to the Personnel Policies.  Motion passed unanimously. 

Board Comments – Fran Toro commended the Kennedy Center for inmate assistance at Wiles Hill School during the renovations and move. 

Executive Session – Ed Cordwell moved and Fran Toro seconded that the Board move into Executive Session at 6:32 PM in order to discuss Personnel Matters.  Motion passed unanimously. 

Regular Session – Frank Scafella motioned and Greg Good seconded Regular Session resume at 6:40 PM.  Motion passed unanimously and Regular Session resumed.

Ron Justice motioned for approval of the following increases to take place at the beginning of the next pay period (November 5, 2007):

· A $2,500 increase to the annual base salary of the Program Manager.

· A $1,000 increase to the annual base salary of the Accounting Assistant.

· A $2,500 increase to the annual base salary of the Maintenance Superintendent.

· A $2,500 increase to the annual base salary of the Office Assistant.

The Director’s base salary was increased by $5,000 last month by the Board but the increase had not yet been instituted due to the budgetary adjustments needing determined in order to grant increases.  As part of these adjustments, Mayor Justice further motioned to accept the Director’s recommendations on the following:

· Programming Department would utilize $2,500 of the $4,800 provided for a Program Assistant to allow for the Program Manager increase.

· Administrative Department would be required to provide $1000 from the Computer Software line to provide for the Accounting Assistant increase.

· Parks General would utilize $2,500 of the additional staff line currently not filled to provide for the Maintenance Superintendent increase.

· Administrative Department would provide an additional $2,500 from Computer Hardware line to make the Office Assistant increase possible.  Further, the Office Assistant position would not be considered for a reclassification until July 1^st, 2008 as part of the next fiscal year’s budget.

· The increase to the Director’s salary would be provided for by utilizing $2,400 from the Park Ranger line and an additional $2,600 from the Parks General additional staff line not currently filled. 

Ed Cordwell seconded the motion for these adjustments.  Motion passed unanimously. 

Adjournment – Frank Scafella motioned for adjournment and meeting adjourned at 6:45 PM.

                                                                        Respectfully Submitted,

                                                                        _________________________________

                                                                        Melissa Burch, Secretary to the Board

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Robert Clonch, President

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