REGULAR MEETING                                                                                             July 27, 2006

 

Call to Order – Meeting was called to order at 4:07 PM

Quorum - Board members present:  Frank Scafella, Bob Clonch, Donna Sanders, Greg Good, Ron Justice.  Board members not present:  Ed Cordwell.  Ex-Officio Treasure Denise White present.  Staff members present:  Mark Wise, Ralph LaRue, Joe Kaehler, Gordon Shilling, Melissa Burch.

Election of Officers – Nominations for President:  Donna Sanders nominated Frank Scafella.  No other nominations.  Approved by acclamation.  Nomination for Vice President:  Donna Sanders nominated Bob Clonch.  No other nominations.  Approved by acclamation.  The Board appointed Melissa Burch as Secretary. 

Minutes – Minutes of the June 22, 2006 meeting were approved as printed.

Delegations and Guests – Guests included City Council Member Don Spencer, Florence Merow and members of the Mason Dixon Festival Committee. 

Correspondence – The Board reviewed email correspondence expressing appreciation for the recent Air National Guard concert at HRM Park.  The Board also reviewed a letter from the Mason Dixon Festival and plans for a proposed plaque to be placed at HRM Park.  The Board made some suggestions to the committee for the plaque wording and the committee took these under advisement. 

Staff Reports – Staff answered questions as needed regarding their reports.

Financial Report – Denise White presented a preliminary financial report, explaining that the final numbers for the prior fiscal year would not be available until the August meeting.  Ron Justice moved and Donna Sanders seconded approval of the financial report.  Motion passed unanimously.

Director’s Report – Mark Wise discussed the Met Theatre Assistant Manager position with revised job description included in the packet.  He also gave an update on the Wiles Hill Senior Community Center and reviewed the riverfront gateway proposal given to the Convention and Visitor’s Bureau on the previous day.

OLD BUSINESS

  1. Dorsey’s Knob Caretaker Position – Director Wise reported that he had completed interviews for the DK Caretaker position and that it would be offered to Tammy Glover pending Board approval.  Ron Justice motioned and Bob Clonch seconded approval of the job offer.  Motion passed unanimously.
  2. Met Theatre Position – Director Wise reviewed the updated job description for the Met Theatre Assistant Manager, which will now be a part time position, and also the fact that at present, the Assistant Manager would be working approximately 15 hours per week.  Ron Justice motioned and Greg Good seconded the approval of the part time position and description.  Discussion included Director Wise clarifying that the Met Theatre Foundation was an office assistant hired to handle some of the clerical duties that the Assistant Manager will not have time to handle.  Director Wise indicated that the finalization of the Assistant Manager position would depend on the Foundation funding the office assistant position at $7500.00.  Motion passed unanimously.

NEW BUSINESS

  1. CDBG Agreement – Director Wise requested approval of the Community Development Block Grant agreement for fiscal year 2006/2007.  Ron Justice moved and Bob Clonch seconded for approval of the agreement.  Motion passed unanimously.
  2. Decker’s Creek Trail Grant – Ralph LaRue reviewed two documents related to the maintenance and upgrade of the Decker’s Creek Trail.  The first document, a request to the WV Department of Transportation that BOPARC be permitted to have the option of utilizing regular employed labor and equipment to perform work on the Decker’s Creek Trail, was given to the Board for review and information.  The second document, the resolution approving BOPARC to exercise requested option and administer the grant funds received for the trail work, was presented by Mr. LaRue and he requested approval of the resolution by the Board and signature of the resolution by President Scafella.  Ron Justice moved for both the signature and the approval of the resolution.  Greg Good seconded.  Motion passed unanimously.
  3. Parking Mountaineer Heritage & Boat Ramp – Ralph LaRue reviewed problems with parking spaces set aside for park users that are not available due to all day parking.  These spaces are currently not metered and one suggestion would be to make them metered so that they can be used by park patrons for temporary parking.  The Board agreed and requested that Mr. LaRue approach Parking Authority Director Arnold about the situation.
  4. Extended Leave Request Program Manager – Director Wise indicated to the Board that a request for unpaid leave had been requested by the Program Manager.  The approval of the leave would mean that the Program Manager would return to work on September 5, 2006.  Bob Clonch motioned and Donna Sanders seconded the approval of the request for unpaid leave.  Motion passed unanimously. 

 

Ron Justice motioned that BOPARC follow the State’s direction that BOPARC, the Convention and Visitor’s Bureau and the County Commission all contribute $10,000 toward sponsorship of the Mountainfest event.  BOPARC would utilize hotel/motel allocations to meet our portion of the match.  Ron had also requested of the State that BOPARC be permitted to claim the costs of the use of Hazel Ruby McQuain Park as part of our sponsorship, meaning that those costs would be deducted from BOPARC’s portion of the match.  Greg Good seconded the motion.  Motion passed unanimously.

Adjournment – Ron Justice motioned for adjournment and meeting adjourned at 5:40 PM.

 

                                                                        Respectfully Submitted,

 

 

                                                                        _____________________________

                                                                        Melissa Burch, Secretary to the Board

 

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Frank Scafella, President

 

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