REGULAR MEETING                                                                                                          March 23, 2006

 

Call to Order – Meeting was called to order at 5:05 PM

Quorum –. Board members present:  Frank Scafella, Bob Clonch, Donna Sanders, Edward Cordwell, Ron Justice, Greg Good.  Board members not present:  Denver Allen, Donna Sanders.  Staff members present:  Mark Wise, Melissa Burch, Barbara Ferrell, Denise White, Joe Kaehler, Marissa Travinski.

Minutes – No changes noted in draft of minutes.  Minutes of February 23, 2006 meeting stood as presented.

Delegations and Guests – Three students from the WVU Journalism Department were present to observe the meeting.

Correspondence – Greg Good presented an email addressing concerns about the possibility of allowing motorized apparatus, other than wheelchairs, on the trail.  Director Wise will bring further information on this issue to the next meeting.

Financial Report – Denise White presented the financial report, noting $35,000 in the regular account and $69,500 in the money market account.  She also discussed worker’s compensation premium adjustments due to changes in the manner worker’s compensation is handled by the new provider.  She suggested for the upcoming fiscal year that capital expenditures be pulled from the operating budget and that a fund be set up to handle capital projects.  Pulling grants and capital items out of the operating budget will make the operating financial report more useful and will also help BOPARC manage projects more effectively.  Ron Justice motioned and Bob Clonch seconded that capital projects be handle in a separate fund.  Motion passed unanimously.  Ron Justice motioned for approval of the financial report. Edward Cordwell seconded.  Motion passed unanimously.

Staff Reports – Staff answered questions about their reports as needed.  One issue discussed as part of Marissa Travinski’s report was the possibility of Corona sponsoring the summer kick-off concert.  Review of park rules and discussion verified that as long as beer was sold with food and kept in a designated area it would be acceptable for Corona to sponsor the event and sell alcohol, as was the case with another distributor for the Patty Loveless concert several years ago.  Ron Justice questioned a charge on the aging report listed under Denver Allen’s name, stating that he had been under the impression that the charge had been incorrectly applied to a complimentary weekend that the Farmer family was to have been awarded at Dorsey Lodge.  Melissa Burch indicated that Mr. Allen had made the reservation through the central office, gave a credit card number and at that time did not indicate that the weekend was to be a complimentary weekend.  Discussion was held regarding the charge and Ron Justice moved that the charge be removed from the aging report and that the weekend be treated as the Farmer’s complimentary weekend for the year.  Edward Cordwell seconded the motion.  Motion passed unanimously.  Discussion was held on the BOPARC website.  Frank Scafella would like to see a page dedicated to the Board, with hyperlinks to board member emails and staff emails.  Melissa Burch indicated that a proposal was currently being put together by Literati, the company that administers our website, for some upgrades to address these and other issues.  Joe Kaehler answered questions on the Metropolitan construction projects.

Director’s Report – Director Wise reviewed issues related to softball season, alcohol and White Park.  White Park is becoming more of a high traffic area due to the addition of the sports floor at the Ice Arena and youth sports taking place almost daily.  Director Wise stated that he felt it was important to again discuss and bring our alcohol policy to the attention of the Board.  The policy states that beer must be served in conjunction with a picnic and limited to designated sites.  This policy will be strictly enforced at White Park, with the help of the City police department.  Mark has spoken to the Chief of Police about the issue and they have also agreed that new signs will be posted regarding the park rules.  Director Wise also reviewed the business plan for the summer concert series at Hazel Ruby McQuain Park.  Lastly, Director Wise reviewed plans for the park signs at Hazel Ruby McQuain and Dorsey’s Knob Park, clarifying Department of Highways right of way regulations for each area.  There are continuing issues with the HRM sign placement due to those regulations.  Director Wise requested the Board give permission to move forward with the construction of the Dorsey’s Knob sign while he continues to work through issues with the other sign.  Ed Cordwell motioned and Greg Good seconded to move forward with construction of the sign for Dorsey’s Knob.  Motion passed unanimously.

OLD BUSINESS

  1. Capital Escrow Budget/Quality of Life Program – Director Wise noted some changes to the Capital Escrow/Quality of Life budget for the upcoming year.  The first change was the addition of the Wheeling Symphony for $5,000.  There was also $10,000 added for White Park trail issues.  Director Wise also brought to the Board’s attention a $2,500 subtraction from picnic areas for parks and an adjustment in the lease purchase program for equipment because the lease purchase time frame will be extended.  Ron Justice motioned and Bob Clonch seconded approval of the Capital Escrow/Quality of Life Program.  Motion passed unanimously.
  2. Kaleidoscope – No business on this issue.

NEW BUSINESS

  1. White Park Alcohol Policy – No vote needed on this issue, as was discussed in Director’s Report, BOPARC will utilize current park rules and regulations to designate picnic areas, post signage and enforce.
  2. Senior Center Signature/Account Change – Denise White reviewed a proposal to close the Senior Center’s “trip” account and merge the center more fully into the BOPARC budget.  This will alleviate multiple requests for reimbursement each month, streamline our accounts and make our operating budget more accurate.  Centra Bank does need a resolution to close the account, which is why the item was added to the agenda.  Ron Justice moved and Bob Clonch seconded a motion to close the Senior Center “trip” account.  Motion passed unanimously.

Adjournment –  Edward Cordwell motioned for adjournment and meeting adjourned at 6:10 PM. 

 

                                                                        Respectfully Submitted,

 

 

                                                                        _____________________________

                                                                        Mark Wise, Secretary to the Board

 

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Frank Scafella, President

 

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