Call to Order – Meeting was called to order at 5:02
PM.
Quorum – Board members present: Frank Scafella, Donna Sanders, Edward
Cordwell, Ron Justice, Denver Allen and Bob Clonch. Absent:
Greg Good and Jake Seitz. Staff Present–
Minutes – The Board reviewed the minutes of
the September 22, 2005 meeting and Frank Scafella asked for any additions or
corrections. Bob Clonch noted that the
listing of staff should be changed to say “staff present” rather than just
“staff” because the format makes it appear as if the staff members listed are
absent. The change was noted. Ed Cordwell moved for approval of the minutes
with the change. Minutes approved
unanimously.
Delegations and
Guests – None.
Correspondence – No correspondence.
Financial Report – Denise White presented the
financial report and also informed the Board that the money market account had
been set up in order to separate funding for specific projects from the general
fund. She also outlined the process that
will be used to flag hotel/motel contribution projects, which will each be
assigned a specific project code, and updated the board on the City of
Staff Reports – Gordon Shilling reported on work
and repairs being done at
Director’s Report – Director Wise updated the Board on
the
A discussion was held regarding charging an additional fee
for catered events at DK Lodge. This
issue came to light when a percentage fee over and above the rental fee was
charged by a caterer to someone renting the facility. The Board also discussed the possibility of
working with the hotels in the area to book the lodge as an overflow site. The staff was directed to meet regarding this
issue and bring recommendations to the Board as to how to handle catered events
in the future and to present ideas on how we can work with local hotels for
bookings.
OLD BUSINESS – There was no old business to
discuss.
NEW BUSINESS – A:
Televised Meetings – The November meeting date and televised meetings
were discussed. The November meeting
date was set for Thursday, November 17th due to the Thanksgiving
holiday falling on the regular meeting night. The December meeting was set for
the 15th. Televised Board meetings will begin
with the regular meeting on January 26th in City Council Chambers.
B: Marilla Center –
Director Wise asked that the Board begin thinking about options for
administrative office space. There has
been much discussion over concerns with
C: Outdoor Theater – Ron
Justice and Director Wise would like to meet with several members of the
theater community about a collaborative outdoor theater production project. The projected date for the theater would be
the summer of 2007.
D: Park and Recreation
Month – Director Wise discussed his wish that the Board proclaim July as Park
and Recreation month. This would make
our Park and Recreation Month the same as that of the national level. He suggested that we might offer different recreational
options at different facilities and parks that would follow the schedule of the
national level calendar. There is an
interactive process that would give us a good outline to follow for events and
planning. Ron Justice moved that July be
recognized as our local Park and Recreation Month. Bob Clonch seconded the motion. Motion passed unanimously.
E: Motorized Vehicles
on Trail – Director Wise reported that BOPARC would be purchasing a small
motorized vehicle for use as a tour vehicle on the trail for $3,500. This vehicle would be used mostly by the
Bob Clonch inquired as to the possibility of increased
communication to the Board, suggesting the possibility of BOPARC email accounts
or some other method. Melissa Burch
reported that she had spoken to Literati about web based email because of staff
requests for the same. She will follow
up with them on this issue and staff will have more suggestions for improved
communications at the next meeting. Ron
Justice requested that a risk assessment be completed on DK Lodge. He also reported the City Manager Dan Boroff
was preparing a letter requesting the full pay off of the Dorsey Knob property
and he and Jeff Mikorski will be putting together the upcoming application for
Land and Water funding.
Adjournment –.Bob Clonch motioned for
adjournment and Ed Cordwell seconded this motion. Meeting adjourned at 6:50 PM.
Respectfully
Submitted,
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Frank Scafella, President
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Date